Privacy Policy

Last updated: 22 January 2026

Hansards Executive Resourcing ("we", "us", "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, share, and protect personal information about individuals who interact with our services.

1. Who We Are

Hansards Executive Resourcing is a UK-based executive search and business consultancy. We are the data controller responsible for your personal data.

Contact:
Email: [email protected]
Website: https://hansardsexecutive.com

2. Information We Collect

2.1 Employers and Organisations

  • Name, email address, phone number
  • Company name and role
  • Hiring requirements and preferences
  • Messages and communications with us

2.2 Candidates

  • Name, email address, phone number
  • Career history summaries (if voluntarily provided)
  • Role preferences and career interests
  • Messages and communications with us
  • References and assessment information (with your consent)

2.3 Website Visitors

  • Cookie preferences
  • Analytics data (only if consented)
  • Usage data (pages viewed, time on site, etc.)

3. How We Use Your Information

3.1 Lawful Bases (UK GDPR)

We process personal data under the following lawful bases:

  • Consent: Marketing communications and optional analytics
  • Legitimate Interests: Responding to enquiries, service improvement, business operations
  • Contract: Providing executive search and consultancy services
  • Legal Obligation: Compliance with legal and regulatory requirements

3.2 Purposes

We use your information to:

  • Respond to your enquiries and provide our services
  • Match candidates with suitable opportunities
  • Engage with employers regarding hiring needs
  • Conduct candidate assessments and due diligence (with consent)
  • Improve our website and services
  • Send marketing communications (with consent)
  • Comply with legal and regulatory obligations

4. Recruitment-Specific Processing

As an executive search firm, we process candidate data for matching, assessment, and placement purposes. We:

  • Match candidate profiles with employer requirements
  • Conduct interviews and assessments (with consent)
  • Share candidate details with prospective employers (with explicit consent)
  • Obtain and verify references (with consent)
  • Conduct background checks as appropriate (with consent)

We never share candidate details with employers without your explicit consent.

5. Data Sharing

We may share your personal data with:

  • CRM Provider (Pipedrive): To manage client and candidate relationships
  • Hosting and Infrastructure Providers: For website and email services
  • AI Service Provider: For chatbot functionality (minimal data, no storage)
  • Prospective Employers: Only when candidates consent to be presented for specific opportunities
  • Professional Advisors: Legal, accounting, and compliance advisors (under confidentiality)

We do not sell or rent personal data to third parties.

6. International Transfers

Some of our service providers (e.g., CRM, hosting) may store data outside the UK. Where this occurs, we ensure adequate safeguards are in place, including:

  • Standard Contractual Clauses (SCCs) approved by the ICO/UK Government
  • Adequacy decisions (where applicable)
  • Data Processing Agreements with appropriate security commitments

7. Data Retention

We retain personal data for:

  • Enquiries: 12 months from last contact
  • Candidate Interest (not engaged): 24 months from registration
  • Active Candidates: Duration of engagement + 12 months
  • Placed Candidates: 6 years (for reference and compliance purposes)
  • CRM Records: Configured retention periods (default 3-5 years)

You may request earlier deletion by contacting us.

8. Your Rights

Under UK GDPR, you have the right to:

  • Access: Request a copy of your personal data
  • Rectification: Correct inaccurate or incomplete data
  • Erasure: Request deletion of your data (subject to legal obligations)
  • Restriction: Limit how we use your data
  • Objection: Object to processing based on legitimate interests
  • Data Portability: Receive your data in a structured, machine-readable format
  • Withdraw Consent: Where processing is based on consent, you may withdraw it at any time

To exercise your rights, contact us at [email protected].

9. Security

We implement appropriate technical and organisational measures to protect personal data, including:

  • Access controls and authentication
  • Encryption in transit (HTTPS/TLS)
  • Secure storage and data minimisation
  • Regular security reviews and updates
  • Staff training on data protection

10. Cookies and Analytics

Our website uses cookies. See our Cookie Policy for details on how we use cookies and how to manage your preferences.

We only use analytics cookies (e.g., Google Analytics) with your consent. You can withdraw consent at any time via our cookie settings.

11. Children

Our services are not intended for individuals under 18. We do not knowingly collect personal data from children.

12. Complaints

If you have concerns about how we handle your personal data, please contact us at [email protected].

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO):

ICO
Website: https://ico.org.uk
Helpline: 0303 123 1113

13. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date. For significant changes, we will notify you by email or prominent notice on our website.

14. Contact Us

For questions or concerns about this Privacy Policy or our data practices, please contact:

Hansards Executive Resourcing
Email: [email protected]
Website: https://hansardsexecutive.com